TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 10-908-12, Furnish and Deliver a Portable Emergency Generator and a Light Tower to the Stickney Water Reclamation Plant, to Power Technology, Inc., in an amount not to exceed $124,100.00, Account 101-69000-634650, Requisition 1293682
Body
Dear Sir:
On April 15, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-908-11, Furnish and Deliver a Portable Emergency Generator and a Light Tower to the Stickney Water Reclamation Plant.
In response to a public advertisement of March 24, 2010, the contract was cancelled prior to the bid opening.
In response to a public re-advertisement of April 28, 2010 a bid opening was held on May 18, 2010. The bid tabulation for this contract is:
POWER TECHNOLOGY, INC. $124,100.00
CHARLES EQUIPMENT CO. $137,331.00
PATTEN INDUSTRIES, INC. $171,645.00
Nine hundred twenty-eight (928) companies were notified of this contract being advertised and twenty-nine (29) companies requested specifications.
Power Technology, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $130,000.00, placing the total bid of $124,100.00, approximately 4.5 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because this is a furnish and deliver contract.
The revised Appendix D is not included in this contract because this is a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 10-908-12, to Power Technology, Inc., in an amount not to exceed $124,100.00. The bid deposit, in the amount of $6,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-69000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010