TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authorization to forfeit Contract 10-105-12, Helicopter Service for a Two-Year Period, to Len Jablon Helicopters, Inc., in an amount not to exceed $35,820.00, Account 101-16000-612330, Purchase Order 3062974
Body
Dear Sir:
On October 15, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-105-12 Helicopter Service for a Two-Year Period.
In response to a public advertisement of November 4, 2009, a bid opening was held on November 17, 2009. All bids were rejected, as reported at the December 17, 2009 Board meeting.
In response to a public re-advertisement of January 27, 2010, a bid opening was held on February 23, 2010. On April 1, 2010, the Board of Commissioners authorized the issue purchase order for Contract 10-105-12, to Len Jablon Helicopters, Inc., in an amount not to exceed $35,820.00.
On June 2, 2010, Len Jablon Helicopters, Inc., notified the District, that they cannot provide the services based on their proposed price of $995.00 per flight hour due to circumstances beyond the vendor’s control at this time.
Based on the above information, the Director of Procurement and Materials Management recommends that the contract and purchase order be forfeited.
No bid deposit was required for this contract.
The Monitoring and Research Department may re-advertise this contract in the near future.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010