TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 10-676-11, Pest and Rodent Control and Termite Eradication at Various Locations in the Stickney and Calumet Service Areas, the Main Office Building and Main Office Building Annex, Group A, to Aegis Laboratories, LLC, d/b/a A.N.D. Exterminators, LLC, in an amount not to exceed $84,600.00, Group B, to The Smithereen Company, in an amount not to exceed $38,800.00, and Group C, to Midwest Sanitation Company, Inc., in an amount not to exceed $14,000.00, Accounts 101-68000, 69000, 15000-612420, 612370, 612390, Requisitions 1297591, 1297580, and 1296535
Body
Dear Sir:
On March 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-676-11 Pest and Rodent Control and Termite Eradication at Various Locations in the Stickney and Calumet Service Areas, the Main Office Building and Main Office Building Annex.
In response to a public advertisement of April 14, 2010 a bid opening was held on May 4, 2010. The bid tabulation for this contract is:
GROUP A: CALUMET SERVICE AREA
AEGIS LABORATORIES, LLC, D/B/A A.N.D. $73,170.00
EXTERMINATORS, LLC
MIDWEST SANITATION COMPANY, INC. $88,872.00
THE SMITHEREEN COMPANY $121,668.00
GROUP B: STICKNEY SERVICE AREA
THE SMITHEREEN COMPANY $24,520.00
AEGIS LABORATORIES, D/B/A A.N.D. $30,990.00
EXTERMINATORS, LLC
GROUP C: MOB AND MOBA
MIDWEST SANITATION COMPANY, INC. $10,080.00
AEGIS LABORATORIES, LLC, D/B/A A.N.D $13,536.00
EXTERMINATORS, LLC
THE SMITHEREEN COMPANY $18,720.00
Sixty-two (62) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $84,600.00 for Group A, $38,800.00 for Group B, and $14,000.00 for Group C.
Aegis Laboratories, LLC, d/b/a A.N.D. Exterminators, LLC, the lowest responsible bidder for Group A, The Smithereen Company, the lowest responsible bidder for Group B, and Midwest Sanitation Company, Inc., the lowest responsible bidder for group C, are proposing to perform the contract in accordance with the specifications.
The estimated cost for Group A of this contract was $84,600.00, placing the total bid of $73,170.00, approximately 13.5 percent below the estimate. The estimated cost for Group B of this contract was $38,800.00, placing the total bid of $24,520.00, approximately 36.8 percent below the estimate. The estimated cost for Group C of the contract was $14,000.00, placing the total bid of $10,080.00, approximately 28 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The revised Appendix D is not included in this contract because a bidder may submit a bid for one group, or any combination of groups, and the estimate for each group is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 10-676-11, Group A to Aegis Laboratories, LLC, d/b/a, A.N.D. Exterminators, LLC, in an amount not to exceed $84,600.00, Group B to The Smithereen Company, in an amount not to exceed $38,800.00, and Group C to Midwest Sanitation Company, Inc., in an amount not to exceed $14,000.00. The bid deposits, in the amounts of $4,230.00 for Group A, $1,940.00 for Group B, and $700.00 for Group C, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure, in the amount of $21,800.00, are available in Accounts 101-68000, 69000, 15000-612420, 612370, 612390. The estimated expenditure for 2011 is $45,400.00, for 2012 is $44,300.00, and for 2013 is $25,900.00. Funds for the 2011, 2012, and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2010