TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-674-11, Fence and Gate Repairs in the Calumet Service Area, to Industrial Fence, Inc., in an amount not to exceed $75,000.00, Account 101-68000-612420, Requisition 1299708
Body
Dear Sir:
On April 1, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-674-11 Fence and Gate Repairs in the Calumet Service Area.
In response to a public advertisement of April 28, 2010, a bid opening was held on May 18, 2010. The bid tabulation for this contract is:
INDUSTRIAL FENCE, INC. $45,545.00
FENCE MASTERS, INC. $81,900.00
GFS FENCE, GUARDRAIL & SIGNAGE, INC. $143,800.00
Three hundred sixty-four (364) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $75,000.00.
Industrial Fence, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $75,000.00, placing the bid of $45,545.00 approximately 39.3 percent below the estimate.
Industrial Fence, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are iron workers and laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-674-11, to Industrial Fence, Inc., in an amount not to exceed $75,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $10,000.00, are available in Account 101-68000-612420. The estimated expenditure for 2011 is $25,000.00, for 2012 is $25,000.00, and for 2013 is $15,000.00. Funds for the 2011, 2012, and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010