TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-764-11, Pavement Repairs in the North Service Area, to Trice Construction Company, in an amount not to exceed $23,700.00, Account 101-67000-612420, Requisition 1291275
Body
Dear Sir:
On April 15, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-764-11 Pavement Repairs in the North Service Area.
In response to a public advertisement of May 12, 2010, a bid opening was held on June 8, 2010. The bid tabulation for this contract is:
TRICE CONSTRUCTION COMPANY $18,550.00
ACURA, INC. $18,900.00
CHICAGOLAND PAVING CONTRACTORS, INC. $19,600.00
SUMIT CONSTRUCTION COMPANY, INC. $20,100.00
Four hundred eighty (480) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $23,700.00.
Trice Construction Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $23,700.00, placing the bid of $18,550.00 approximately 21.7 percent below the estimate.
Trice Construction Company executed the Multi-Project Labor Agreement (MPLA) certificate as required. The construction trades that are anticipated to be used on this contract are: laborers and cement masons. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-764-11, to Trice Construction Company, in an amount not to exceed $23,700.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Accounts 101-67000-612420.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010