TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to Increase Contract 04-299-2P Improvements to Aeration Batteries A, B, C, E1, and E2 at the Calumet Water Reclamation Plant, to F.H. Paschen/S.N. Nielsen & Associates, L.L.C., in an amount of $22,918.50, from an amount of $20,668,438.43, to an amount not to exceed $20,691,356.93, Accounts 101-50000-612650, 401-50000-645650, and 645750, Purchase Order 5000831
Body
Dear Sir:
On February 7, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-299-2P Improvements to Aeration Batteries A, B, C, E1, and E2 at the Calumet Water Reclamation Plant (WRP), to F.H. Paschen/S.N. Nielsen & Associates, L.L.C., in an amount not to exceed $20,391,000.00. The scheduled contract completion date is March 7, 2011.
As of June 18, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $277,438.43 from the original amount awarded of $20,391,000.00. The current contract value is $20,668,438.43. The prior approved change orders reflect a 1.36% increase to the original contract value.
This contract involves the installation of new dissolved oxygen (DO) analyzers in the aeration batteries at the Calumet WRP. The contract scope was to disconnect and reconnect the existing 120 volt electrical feeders to the new DO analyzers. The new DO analyzers specified and installed have a self- cleaning system that requires more power than the original DO analyzers. Therefore, the additional 120- volt electrical feeders are required for ten DO analyzers in Batteries A, E1, and E2.
The contractor submitted a cost proposal (CCO-18) in the amount of $22,918.50. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 398, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-299-2P in an amount of $22,918.50 (0.11% of the current contract value) from an amount of $20,668,438.43 to an amount not to exceed $20,691,356.93.
Funds are available in Accounts 101-50000-612650, 401-50000-645650, and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010
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