TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-677-12, Overhead and Exterior Door Maintenance Services at Various Service Areas, to Builders Chicago Corporation, in an amount not to exceed $346,000.00, Accounts 101-67000, 68000, 69000-612680, Requisitions 1255010, 1269392, and 1271310
Body
Dear Sir:
On October 15, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-677-11 Overhead and Exterior Door Maintenance Services at Various Service Areas.
In response to a public advertisement of January 27, 2010, a bid opening was held on February 23, 2010. All bids were rejected, as reported at the April 15, 2010 Board meeting.
In response to a public re-advertisement of May 5, 2010, a bid opening was held on May 25, 2010. The bid tabulation for this contract is:
BUILDER’S CHICAGO CORPORATION $350,866.00
KONEMATIC, INC., D/B/A DOOR SYSTEMS, INC. *$419,429.00
*corrected total
One hundred forty-three (143) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $346,000.00.
Builder’s Chicago Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $346,000.00, placing the bid of $350,866.00 approximately 1.4 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The revised Appendix D was not included in this contract because of the nature of the project which required undetermined maintenance on an as-needed basis over a three-year period.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-677-12, to Builder’s Chicago Corporation, in an amount not to exceed $346,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $114,000.00, are available in Accounts 101-67000, 68000, 69000-612680. The estimated expenditure for 2011 is $114,000.00, and for 2012 is $118,000.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010