TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-055-11, Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One (1) Year Period, to Specialty Products & Insulation Company, in an amount not to exceed $46,418.73, Account 101-20000-623170
Body
Dear Sir:
On April 1, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-055-11 Furnish and Deliver Pipe Covering and Insulation to Various Locations for a One (1) Year Period, beginning approximately July 1, 2010 and ending June 30, 2011.
In response to a public advertisement of April 21, 2010, a bid opening was held on May 11, 2010. The bid tabulation for this contract is:
SPECIALTY PRODUCTS & INSULATION COMPANY *$46,418.73
COLUMBIA PIPE & SUPPLY COMPANY. $75,818.29
*Corrected total
Six hundred and forty one (641) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Specialty Products & Insulation Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $46,500.00, placing the bid of $46,418.73 approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-055-11 to Specialty Products & Insulation Company, in an amount not to exceed $46,418.73.
Purchase orders will be issued for material as required. Payment will be based on the unit cost as indicated in the contract documents. The bid deposit in the amount of $2,300.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-20000-623170.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:trc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010