TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order for Emergency Rerailing Service at SWRP Railroad for Year 2010, to Hulcher Services, Inc., in an amount of $4,873.00, from an amount of $9,770.00 to an amount not to exceed $14,643.00, Account 101-69000-612670, Purchase Order 8006301
Body
Dear Sir:
On December 28, 2009, the Director of Procurement and Materials Management, at the request of the Maintenance and Operations Department, issued a purchase order to Hulcher Services, Inc., to provide emergency rerailing service for the SWRP Railroad, on an as-needed basis, for the year 2010, in an amount of $9,770.00. The purchase order expires on December 31, 2010.
This purchase order has no prior change orders.
An increase is requested because the services to rerail a locomotive and two railcars after a derailment on April 28, 2010, depleted the available funds, and to have sufficient funds in the event of another derailment.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $4,873.00 (approximately 49.9% of the current contract value) from an amount of $9,770.00 to an amount not to exceed $14,643.00.
Funds are available in Account 101-69000-612670.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010