TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order for Contract 10-105-12 for Helicopter Service for a Two-Year Period, to Len Jablon Helicopters, Inc., in an amount of $33,133.50 from an amount of $35,820.00 to an amount not to exceed $2,686.50, Account 101-16000-612330, Purchase Order 3062974
Body
Dear Sir:
On April 1, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order (PO) for Contract 10-105-12 for helicopter service for a two-year period, to Len Jablon Helicopters, Inc., in an amount not to exceed $35,820.00. The contract was scheduled to expire on December 31, 2011. However, due to the contractor’s inability to honor the contractual unit price of $995.00 per flight hour, the Board authorized the forfeiture of this contract on June 17, 2010.
This contract has no prior change orders.
This decrease is needed to close the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order for Contract 10-105-12 in an amount of $33,133.50 (92.5% of the current contract value) from an amount of $35,820.00 to an amount not to exceed $2,686.50.
Funds will be restored to Account 101-16000-612330.
Requested, Louis Kollias, Director of Monitoring and Research, LK:TG:MPC:KB:op
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010