TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend the agreement with Consoer Townsend Environdyne Engineers, Inc. for professional services for Contract 07-026-2P Review and Support of Master Plan Activities at the North Side Water Reclamation Plant, in an amount of $700,000.00, from an amount of $1,800,000.00, to an amount not to exceed $2,500,000.00, Account 201-50000-601170, Purchase Order 3046881
Body
Dear Sir:
On July 12, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Consoer Townsend Environdyne Engineers, Inc. (CTE) for Contract 07-026-2P Review and Support of Master Plan Activities at the North Side Water Reclamation Plant. The scheduled agreement completion date is August 29, 2010.
As of June 18, 2010, the attached change order has been approved. The effect of this change order resulted in an increase in the amount of $1,000,000.00 from the original amount awarded of $800,000.00. The current contract value is $1,800,000.00. The prior approved change order reflects a 125% increase to the original contract value.
Under the agreement CTE’s scope of work includes performing services on an as-needed basis in relation to the Illinois Pollution Control Board’s (IPCB) hearings on the Use Attainability Analysis for the Chicago Area Waterway System (CAWS). As part of these hearings, the Illinois Environmental Protection Agency has proposed certain water quality standards for the CAWS. However, the District is planning to propose alternative standards, specifically with regard to aquatic life use. As a result, additional professional services are required from CTE, including assistance with developing alternative water quality standards, estimating the costs to attain these standards, and providing expert testimony at future hearings before the IPCB.
Due to the increased scope and duration of the hearings, CTE has requested a time extension of 365 days to complete the work. The new completion date will be August 29, 2011.
The Engineering Department has received a cost proposal from CTE in an amount of $700,000.00 for the additional scope of work, in which the rate remains the same.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $700,000.00 (38.89% of the current contract value) from an amount of $1,800,000.00 to an amount not to exceed $2,500,000.00, and to approve a time extension of 365 days.
Funds for the 2010 expenditures in the amount of $299,000.00 are available in Account 201-50000-601170. The estimated expenditures for 2011 are $401,000.00. Funds for the 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for this year.
Requested, Kenneth A. Kits, Director of Engineering, TEK:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010
Attachment