TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 01-353-2M Rehabilitation of the Existing Influent Pumping Station at Kirie Water Reclamation Plant, to Rausch Construction Company, in an amount of $11,319.07, from an amount of $21,717,044.78, to an amount not to exceed $21,728,363.85, Accounts 401-50000-645650 and 645750, Purchase Order 5000394
Body
Dear Sir:
On May 5, 2005, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-353-2M, Rehabilitation of the Existing Influent Pumping Station at Kirie Water Reclamation Plant (WRP), to Rausch Construction Company, in an amount not to exceed $20,896,800.00. The scheduled contract completion date was April 18, 2008.
As of June 18, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $820,244.78 from the original amount awarded of $20,896,800.00. The current contract value is $21,717,044.78. The prior approved change orders reflect a 3.93% increase to the original contract value.
The contract includes the installation of six (6) pumping systems with controls at the Kirie WRP. However, the control schematics, as required in the contract documents, contain errors that do not allow for the automatic operation of the pumping system. Currently, when an open signal is received for any of the 6-inch drain valves, all of the 6-inch drain valves will open, even if the associated pumps are not running. Modifications are required to open only the 6-inch drain valve of the pump that is running to allow the pumping system to operate properly.
The contractor submitted a cost proposal (COR- 67) for an amount not to exceed $11,319.07 on a time and material basis The engineer reviewed the proposal, found it reasonable, and stated via file letter 892, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the changes are germane to the contract, as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-353-2M in an amount of $11,319.07 (0.05% of the current contract value) from an amount of $21,717,044.78 to an amount not to exceed $21,728,363.85.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010
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