TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order to West Publishing Corporation d/b/a Thomson West, in an amount of $8,771.08, from an amount of $218,590.56, to an amount not to exceed $209,819.48, Account 101-30000-612490, Purchase Order 3037307
Body
Dear Sir:
On March 16, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order (PO) and enter into an agreement with West Publishing Corporation d/b/a Thomson West in an amount not to exceed $162,046.56. The contract expired on March 31, 2010.
As of June 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $56,544.00 from the original amount awarded of $162,046.56. The current contract value is $218,590.56. The prior approved change orders reflect a 34.89% increase in the original contract value.
The reason for the change order is due to the expiration of this agreement.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the PO and amend the agreement in an amount of $8,771.08 (4% of the current contract value) from an amount of $218,590.56 to an amount not to exceed $209,819.48.
Funds will be restored in Account 101-30000-612490.
Requested, Frederick M. Feldman, General Counsel, FMF:RMH:jvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010
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