TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 07-986-16, Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, to Relco Locomotives, Inc., in an amount of $29,094.00, from an amount of $102,680.00 to an amount not to exceed $131,774.00, Account 101-69000-612670, Purchase Order 5000919
Body
Dear Sir:
On July 10, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-986-16, Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, to Relco Locomotives, Inc., in an amount not to exceed $102,680.00. The contract expires on December 31, 2010.
This contract has no prior change orders.
An increase is being requested at this time to cover repairs of the body and chassis of Locomotive 4 to mitigate the damages resulting from the derailment on April 28, 2010.
This change order is in compliance with the Illinois Criminal Code since this increase is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-986-16, in an amount of $29,094.00 (approximately 28.33% of the current contract value) from an amount of $102,680.00 to an amount not to exceed $131,774.00.
Funds are available in Account 101-69000-612670.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010.