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File #: 10-0807    Version: 1
Type: Agenda Item Status: Adopted
File created: 6/30/2010 In control: Procurement Committee
On agenda: 7/8/2010 Final action: 7/8/2010
Title: Authority to increase Contract 07-986-16, Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, to Relco Locomotives, Inc., in an amount of $29,094.00, from an amount of $102,680.00 to an amount not to exceed $131,774.00, Account 101-69000-612670, Purchase Order 5000919

TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010

 

COMMITTEE ON PROCUREMENT

 

Mr. Richard Lanyon, Executive Director

 

Title

Authority to increase Contract 07-986-16, Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, to Relco Locomotives, Inc., in an amount of $29,094.00, from an amount of $102,680.00 to an amount not to exceed $131,774.00, Account 101-69000-612670, Purchase Order 5000919

Body

 

Dear Sir:

 

On July 10, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-986-16, Supervision of Locomotive Inspection, Certification and Preventive Maintenance at the Stickney Water Reclamation Plant, to Relco Locomotives, Inc., in an amount not to exceed $102,680.00. The contract expires on December 31, 2010.

 

This contract has no prior change orders.

 

An increase is being requested at this time to cover repairs of the body and chassis of Locomotive 4 to mitigate the damages resulting from the derailment on April 28, 2010.

 

This change order is in compliance with the Illinois Criminal Code since this increase is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-986-16, in an amount of $29,094.00 (approximately 28.33% of the current contract value) from an amount of $102,680.00 to an amount not to exceed $131,774.00.

 

Funds are available in Account 101-69000-612670.

 

Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management    

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010.