TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 09-942-11, Job Order Contracting Services, to Meccor Industries Ltd., in an amount not to exceed $4,000,000.00, Accounts 101, 201, 401-VAR-VAR
Body
Dear Sir:
On February 5, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids for Contract 09-942-11 Job Order Contracting Services, in an amount not to exceed $4,000,000.00. The term of the contract will be for 12 months and will include an option for three additional one-year periods.
In response to a public advertisement of May 12, 2010, a bid opening was held on June 8, 2010. The bid tabulation for this contract is:
COMBINED ADJUSTMENT FACTOR
IHC CONSTRUCTION COMPANIES, LLC *0.4980
MECCOR INDUSTRIES LTD. 0.9720
F. H. PASCHEN, SN NIELSEN & ASSOCIATES, LLC 0.9798
CENTENNIAL CONTRACTORS ENTERPRISES, INC. 0.9980
MCDONAGH DEMOLITION, INC. 1.0000
OLD VETERAN CONSTRUCTION, INC. 1.0000
CHICAGO COMMERCIAL CONTRACTORS, LLC 1.0280
ROSSI CONTRACTORS, INC. *1.0711
O.C.A. CONSTRUCTION, INC. 1.0738
DIVANE BROS. 1.1200
Five hundred forty (540) companies were notified of the contract being advertised and twenty-eight (28) companies requested specifications.
The low bid submitted by IHC Construction Companies, LLC, had a low combined adjustment factor that was less than 1.0. IHC Construction Companies, LLC, did not provide any justification for a factor below 1.0 on Bid Form 3 page P-9, as required by Section 11, Bid Pricing page R-5 through R-8. Therefore, the bid is considered non-responsive and rejected. The Director of Procurement and Materials Management has notified IHC Construction Companies, LLC, of this action.
The bid submitted by F. H. Paschen, SN Nielsen & Associates, LLC, revealed that they failed to complete Bid Form 2-Bid Worksheet on page P-7 as required on page R-10, section 16, Required Submittals. Therefore, the bid is considered non-responsive and rejected. The Director of Procurement and Materials Management has notified F. H. Paschen, SN Nielsen & Associates, LLC, of this action.
The basis for award of contract is determined by the firm who submitted the lowest combined adjustment factor.
Meccor Industries Ltd., the lowest responsible bidder, is proposing to perform this contract, in accordance with the specifications and contract documents.
Meccor Industries Ltd., has executed the Multi-Project Labor Agreement certificate as required. It is anticipated that various types of trades may be utilized on this contract based on the scope of work to be completed. The utilization of any construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
Meccor Industries Ltd., agrees to comply with the percentage requirements for utilization, established at 20 percent for Minority Business Enterprise (MBE), 10 percent for Women Business Enterprise (WBE), and 10 percent for Small Business Enterprise (SBE) goals.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 09-942-11 to Meccor Industries Ltd., in an amount not to exceed $4,000,000.00, subject to the contractor furnishing a performance and payment bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the mount of $2,000,000.00 are available in Accounts 101, 201, 401-VAR-VAR. The estimated expenditure for 2011 is $2,000,000.00. Funds for the 2011 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010
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