TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authorization to rescind Contract 10-614-11, Group B, Elevator Maintenance at Various Service Areas, to Universal Elevator Werks, in an amount not to exceed $150,000.00, Account 101-68000-612680, Requisition 1289262
Body
Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-416-11 Elevator Maintenance at Various Service Areas.
In response to a public re-advertisement of March 10, 2010, a bid opening was held on March 30, 2010. The bid tabulation for this contract is:
GROUP B: CALUMET WRP AND CALUMET TARP PUMPING STATION
UNIVERSAL ELEVATOR WERKS *$196,743.00
ACM ELEVATOR COMPANY $250,754.40
PARKWAY ELEVATORS, INC. $263,710.95
MID-AMERICAN ELEVATOR COMPANY, INC. $304,038.00
*corrected total
At the Board Meeting of May 20, 2010, Universal Elevator Werks, was awarded Group B of this contract, in an amount not to exceed $150,000.00.
Two letters, dated May 21, 2010, and June 15, 2010, requested that Universal Elevator Werks come in to execute the contract and Contractor’s Bond. In response, Universal Elevator Werks stated they were unable to obtain a three-year bond as required in the contract documents.
In view of the foregoing, the Director of Procurement and Materials Management recommends that the award of Contract 10-614-11, Group B, to Universal Elevator Werks, in an amount of $150,000.00, be rescinded, and that the bid deposit in the amount of $7,500.00 be retained as liquidated damages in accordance to the Bidding Requirements and Instructions to Bidders.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010