TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 10-893-11, Furnish and Deliver Two Heavy-Duty Rotary Mowers to the Prairie Plan Site in Fulton County, A. C. to McCartney Equipment, Inc., in an amount not to exceed $17,000.00, Account 101-68000-634760, Requisition 1289238
Body
Dear Sir:
On April 1, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-893-11 Furnish and Deliver Two Heavy-Duty Rotary Mowers to the Prairie Plan Site in Fulton County.
In response to a public advertisement of May 12, 2010, a bid opening was held on June 8, 2010. The bid tabulation for this contract is:
A. C. MCCARTNEY EQUIPMENT, INC. $17,000.00
STOLLER INTERNATIONAL, INC. $24,993.00
R. F. HOUTZ & SON, INC. $47,000.00
One hundred ninety-six (196) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
A. C. McCartney Equipment Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $25,000.00, placing the bid of $17,000.00, approximately 32 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 10-893-11, to A. C. McCartney Equipment, Inc., Inc., in an amount not to exceed $17,000.00.
No bid deposit was required for this contract.
Funds are available in Account 101-68000-634760.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010