TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order for Motor Repair Services for an 80 HP Submersible Pump at Fulton County, for the year 2010, to Omni-Pump Repairs, in an amount of $2,900.00, from an amount of $9,900.00 to an amount not to exceed $12,800.00, Account 101-68000-612650, Purchase Order 8006467
Body
Dear Sir:
On April 29, 2010, the Director of Procurement and Materials Management, at the request of the Maintenance and Operations Department, issued a purchase order to Omni-Pump Repairs, to provide Motor Repair Services for an 80 HP Submersible Pump at Fulton County, for the year 2010, in an amount of $9,900.00. The purchase order expires on December 31, 2010.
This purchase order has no prior change orders.
An increase is requested because the scope and extent of necessary repairs could not have been determined until the pump was disassembled and examined at the repair shop. Upon disassembly and inspection, the actual repairs to be performed were found to be greater than initially estimated. This pump is necessary to dewater the biosolids basin at Fulton County.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $2,900.00 (approximately 30% of the current purchase order’s value) from an amount of $9,900.00 to an amount not to exceed $12,800.00.
Funds are available in Account 101-68000-612650.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010