TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 8, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 10-RFP-07 for Professional Assessment of the SAP Governance Risk & Compliance (GRC) Module Implementation and Security Role Redesign Project, with Savera Systems, LLC., in an amount not to exceed $19,000.00, Account 101-27000-601170, Requisition 1308479
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Savera Systems, LLC. for professional assessment of the SAP Governance Risk & Compliance (GRC) Module Implementation and Security Role Redesign Project.
The objective of the SAP GRC Module assessment is to provide MWRDGC management with an independent review of the recent GRC module implementation including configuration, architecture, security role redesign methodology and framework for security administrator and role owners to sustain in the future.
The Request for Proposal 10-RFP-07 was advertised on June 2, 2010. Three hundred seventy-eight firms were notified and twenty-four firms requested proposal documents. Three responsive proposals were received on June 18, 2010 from Savera Systems, LLC. Sierra Infosys, Inc., and Wyvil Systems Inc.
An evaluation committee consisting of SAP business team members from Finance, Information Technology, Treasury, General Administration, Human Resources and Procurement and Materials Management evaluated the proposals for the technical sufficiency based on evaluation criteria detailed in the request for proposal.
Based on the evaluation of the proposals, the interview and the best and final offer, the evaluation committee recommends that the District issue a purchase order and enter into an agreement with Savera Systems, LLC. The professional qualifications of Savera Systems, LLC, which include specialization in SAP GRC products along with having senior consultants who were members of the original design team of Virsa Systems, the precursor to SAP GRC, resulted in this firm being selected.
The estimated completion date for the project is August, 2010.
Savera Systems, Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of California. The Department of Procurement and Materials Management has received approval from the Executive Director to move forward with the recommendation to award.
Appendix A was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work.
Inasmuch as the firm of Savera Systems, Inc. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement per section 11.4 of the Purchasing Act, in an amount not to exceed $19,000.00. Funds are available in Account 101-27000 - 601170.
Requested, Keith Smith, Director of Information Technology
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 8, 2010