TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-737-11, Rebuild One Raw Sewage Pump at the Egan Water Reclamation Plant, to Rotating Equipment Repair Inc., in an amount not to exceed $51,842.00, Account 101-67000-612650, Requisition 1302095
Body
Dear Sir:
On May 6, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-737-11 Rebuild One Raw Sewage Pump at the Egan Water Reclamation Plant.
In response to a public advertisement of May 26, 2010, a bid opening was held on June 15, 2010. The bid tabulation for this contract is:
ROTATING EQUIPMENT REPAIR, INC. $51,842.00
PUMPING SOLUTIONS, INC. $78,811.00
Five hundred fifty-eight (558) companies were notified of this contract being advertised and twenty-eight (28) companies requested specifications.
Rotating Equipment Repair Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $85,000.00, placing the bid of $51,842.00 approximately 39 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the work is performed off-site at the Contractor’s facility.
The revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-737-11, to Rotating Equipment Repair Inc., in an amount not to exceed $51,842.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-67000-612650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010