TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-614-11, Group B, Elevator Maintenance at Various Service Areas, to ACM Elevator Company, in an amount not to exceed $150,000.00, Account 101-68000-612680, Requisition 1289262
Body
Dear Sir:
On February 4, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids for Contract 10-614-11 Elevator Maintenance at Various Service Areas.
In response to a public advertisement of March 10, 2010, a bid opening was held on March 30, 2010. The bid tabulation for this contract is:
GROUP B: CALUMET WRP AND CALUMET TARP PUMPING STATION
UNIVERSAL ELEVATOR WERKS *$196,743.00
ACM ELEVATOR COMPANY $250,754.40
PARKWAY ELEVATORS, INC. $263,710.95
MID-AMERICAN ELEVATOR COMPANY, INC. $304,038.00
*corrected total
Forty-nine (49) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $150,000.00 for Group B.
At the Board Meeting of May 20, 2010, Universal Elevator Werks, was awarded Group B of this contract, in an amount not to exceed $150,000.00.
The award of Group B of this contract to Universal Elevator Werks was rescinded at the July 8, 2010 Board meeting for failure of the contractor to sign the contract document and Contractor’s Bond, as required after award of the contract.
ACM Elevator Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $150,000.00, placing the bid of $250,754.40, approximately 67.2 percent above the cost estimate.
ACM Elevator Company has executed the Multi-Project Labor Agreement (MPLA) certificate, as required. The construction trade anticipated to be utilized on this contract is: Elevator Constructors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The revised Appendix D was not included in this contract because there are sufficient Protected Class Enterprises available to bid.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-614-11, Group B, to ACM Elevator Company, in an amount not to exceed $150,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure, in the amount of $37,500.00, are available in Account 101-68000-612680. The estimated expenditures for 2011 is $50,000.00, for 2012 is $50,000.00, and for 2013 is $12,500.00. Funds for the 2011, 2012, and 2013 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010