TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and extend an existing agreement with SAP Public Services, Inc., for SAP Software Maintenance, in an amount not to exceed $692,916.24, Account 101-27000-612820, Requisition 1299676
Body
Dear Sir:
Authorization is requested to issue a purchase order and extend an existing agreement with SAP Public Services, Inc., SAP software maintenance at the Main Office Building. This purchase order will expire on June 30, 2011.
SAP Public Services, Inc. is a provider of enterprise software systems. This maintenance and support allows enhancement of the District’s enterprise financial systems, NetWeaver technologies including Portal, BI/BW, Public Sector Budget Formulation (PBF), Business Objects for Reporting, year-end payroll processing support, and compliance with Federal and State regulations.
Currently, this service is required to provide routine enhancements and corrections to the existing software and the right to receive and use new versions of the software as they become available.
SAP Public Services, Inc., the sole service provider of this software maintenance, has submitted prices for the services required. Inasmuch as SAP Public Services, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
SAP Public Services, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and extend an existing license agreement with SAP Public Services, Inc. in an amount not to exceed $692,916.24.
Funds are available in Account 101-27000-612820.
Requested, Keith D. Smith Director of Information Technology, KDS:EJ:DV:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010