TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 01-103-2S (REBID), 39th Street Conduit Rehabilitation Phase 1 - Bypass Tunnel, Stickney Service Area, to Kenny/Shea, A Joint Venture, in an amount of $159,127.31, from an amount of $146,602,822.26, to an amount not to exceed $146,761,949.57, Account 401-50000-645600, Purchase Order 5000962
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Dear Sir:
On December 18, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-103-2S (REBID), 39th Street Conduit Rehabilitation Phase 1 - Bypass Tunnel, Stickney Service Area, to Kenny/Shea, A Joint Venture, in an amount not to exceed $146,430,000.00. The scheduled contract completion date is September 2013.
As of July 9, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $172,822.26 from the original amount awarded of $146,430,000.00. The current contract value is $146,602,822.26. The prior approved change orders reflect a 0.12% increase to the original contract value.
Due to a Commonwealth Edison 138 kV duct bank in conflict with the original location of DS-P4, the dropshaft must be relocated to the east to facilitate construction. The actual location of the duct bank varied from the locations as shown in the contract drawings.
The contractor submitted a revised extra work cost proposal (correspondence 445) for an amount not to exceed $159,127.31 for the relocation of DS-P4. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 446 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-103-2S (REBID) in an amount of $159,127.31 (0.11% of the current contract value), from an amount of $146,602,822.26, to an amount not to exceed $146,761,949.57.
Funds are available in Account 401-50000-645600.
Requested, Kenneth A. Kits, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010
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