TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 02-009-3S, Evanston Intercepting Sewer Rehabilitation Lake Street Leg to Kenny Construction Company, in the amount of $13,217.00, from an amount of $8,419,566.00, to an amount not to exceed $8,406,349.00, Account 401-50000-645600, Purchase Order 5000618
Body
Dear Sir:
On October 5, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 02-009-3S, Evanston Intercepting Sewer Rehabilitation, Lake Street Leg to Kenny Construction Company, in an amount not to exceed $8,187,552.00. The contract completion date was September 27, 2008.
As of July 9, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $232,014.00 from the original amount awarded of $8,187,552.00. The current contract value is $8,419,566.00. The prior approved change orders reflect a 2.83 % increase to the original contract value.
Item 1: An extra in the amount of $34,478.00 to remove debris which blocked the sewer flow at the Lake Street sewer Siphon. The contractor submitted a cost proposal (COR-3) in the amount of $34,478.00. Based on the settlement meeting held on September 10, 2009, the engineer found it reasonable, and stated via file letter 105, that the Engineering Department would recommend its approval.
Item 2: A credit in the amount of $47,695.00 for non compliant grout filled in the first leg annular space of the HOBAS lined sewer; in which some quality assurance test cylinders failed to meet the contact strength requirements of the approved grout material. The contractor submitted a credit proposal (COR-5) in the amount of $47,695.00. Based on the settlement meeting held on September 10, 2009, the engineer found it reasonable, and stated via file letter 103, that the Engineering Department would recommend its approval.
The above two change orders are in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to decrease Contract 02-009-3S in an amount of $13,217.00 (0.16% of the current contract value), from an amount of $8,419,566.00, to an amount not to exceed $8,406,349.00.
Funds will be restored in Account 401-50000-645600.
Requested, Kenneth A. Kits, Director of Engineering, MVL:JFK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010
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