TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Group A to Fairmont Supply Company, in an amount not to exceed $56,325.45, and Group B to S & J Industrial Supply Corporation, in an amount not to exceed $24,729.34, Account 101-20000-623680
Body
Dear Sir:
On June 3, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-051-11 Furnish and Deliver miscellaneous hand tools to various locations for a one (1) year period, beginning approximately September 1, 2010 and ending August 31, 2011.
In response to a public advertisement of June 16, 2010, a bid opening was held on July 13, 2010. The bid tabulation for this contract is:
Group A:
Fairmont Supply Company $56,325.45
S & J Industrial Supply Corporation $63,425.08
GROUP B:
S & J Industrial Supply Corporation *$24,729.34
FAIRMONT SUPPLY COMPANY $25,320.88
*corrected total
Seven hundred seventy-two (772) companies were notified of this contract being advertised and thirty-nine (39) companies requested specifications.
Fairmont Supply Company, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $56,500.00, placing the total bid for Group A of $56,325.45, approximately equal to the estimate.
S & J Industrial Supply Corporation, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $25,500.00, placing the total bid for Group B of $24,729.34, approximately 3 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-051-11, Group A to Fairmont Supply Company, in an amount not to exceed $56,325.45, and Group B to S & J Industrial Supply Corporation, in an amount not to exceed $24,729.34.
Purchase orders will be issued for the materia,l as required. Payment will be based on the unit cost, as indicated in the contract documents. The bid deposits for Group A and Group B, in the amount of $2,800.00 and $1,300.00, respectively, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-20000-623680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010