TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 04-125-3S (Re-Bid), Upper Des Plaines Pumping Station Rehabilitation and TARP Connection, Stickney Service Area, to F.H. Paschen/S.N. Nielsen and Associates LLC, in an amount of $5,783.00, from an amount of $8,912,677.93, to an amount not to exceed $8,906,894.93, Accounts 401-50000-645600 and 645700, Purchase Order 5000812
Body
Dear Sir:
On December 20, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-125-3S (Re-Bid), Upper Des Plaines Pumping Station Rehabilitation and TARP Connection, Stickney Service Area, to F.H. Paschen/S.N. Nielsen and Associates LLC, in an amount not to exceed $11,756,000.00. The scheduled contract completion date was April 8, 2009.
As of July 9, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a net decrease in the amount of $2,843,322.07 from the original amount awarded of $11,756,000.00. The current contract value is $8,912,677.93. The prior approved change orders reflect a 24.19% decrease to the original contract value.
A portion of the contract involves the installation of an emergency generator. Nicor is to provide a high pressure gas line to service the emergency gas generator at the site. Nicor requested that the District place a 2” PVC sleeve for the high pressure gas line in lieu of the 3” gas line specified in the contract documents. This change order is for the installation of the 2” PVC sleeve and deletion of the 3” gas line.
The contractor submitted a cost proposal (COR-14) for a credit in the amount of $19,814.80 and an extra in the amount of $14,031.80, for a net credit of $5,783.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 424, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 04-125-3S (Re-Bid) in an amount of $5,783.00 (0.06% of the current contract value) from an amount of $8,912,677.93, to an amount not to exceed $8,906,894.93.
Funds will be restored in Accounts 401-50000-645600 and 645700.
Requested, Kenneth A. Kits, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010
Attachment