TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 12, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to decrease purchase order to Infilco Degremont, Inc., to provide services for fine and coarse screens at the Stickney and Egan Water Reclamation Plants, in an amount of $29,999.00, from an amount of $79,974.66, to an amount not to exceed $49,975.66, Account 101-69000-612600, Purchase Order 3057831
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Dear Sir:
On February 5, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Infilco Degremont, Inc., to furnish and deliver repair spare parts and provide services for fine and coarse screens at the Stickney and Egan Water Reclamation Plants, in an amount not to exceed $80,000.00. Purchase Order 3055981 expired on December 31, 2009, and Purchase Order 3057831 expires on December 31, 2011.
As of July 22, 2010, the attached list of change orders has been approved. The effect of the change order resulted in a decrease in an amount of $25.34 from the original amount awarded of $80,000.00. The current contract value is $79,974.66. The prior approved change order reflects a 0.032% decrease to the original purchase order value.
A decrease is being requested at this time in order to accommodate reductions in the 2011 budget.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $29,999.00 (approximately 37.51% of the current purchase orders), from an amount of $79,974.66.00, to an amount not to exceed $49,975.66.
Funds will be restored in Account 101-69000-612600.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 12, 2010
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