TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-839-11, Furnish, Deliver and Install a Bar Screen in the Concentration Tanks at the Calumet Water Reclamation Plant, to A H C Mechanical Services, LLC, in an amount not to exceed $240,070.00, Account 101-68000-612650, Requisition 1303040
Body
Dear Sir:
On June 3, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-839-11, Furnish, Deliver and Install a Bar Screen in the Concentration Tanks at the Calumet Water Reclamation Plant.
In response to a public advertisement of July 7, 2010, a bid opening was held on August 3, 2010. The bid tabulation for this contract is:
A H C MECHANICAL SERVICES, LLC $240,070.00
MAXIM CONSTRUCTION CORPORATION, INC. $259,480.00
F. H. PASCHEN, SN NIELSEN & ASSOCIATES, LLC $262,702.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $291,800.00
Nine hundred twenty-seven (927) companies were notified of the contract being advertised and thirty-four (34) companies requested specifications.
A H C Mechanical Services, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $325,000.00, placing the bid of $240,070.00, approximately 26.1 percent below the cost estimate.
A H C Mechanical Services, LLC, has executed the Multi-Project Labor Agreement certificate, as required. It is anticipated that the following trades will be utilized on this contract: a machinist and electricians. The utilization of any construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Revised Appendix D was not included in this contract due to the minimal amount of labor needed on this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-839-11 to A H C Mechanical Services, LLC, in an amount not to exceed $240,070.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-68000-612650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010