TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order to Pioneer Air Systems, Inc., to Furnish and Deliver Four (4) Gas to Gas Heat Exchangers to the Egan Water Reclamation Plant, in an amount not to exceed $31,000.00, Account 101-67000-623270, Requisition 1308504 (As Revised)
Body
Dear Sir:
Authorization is requested to issue a purchase order to Pioneer Air Systems, Inc., to furnish and deliver gas to gas heat exchangers to the Egan Water Reclamation Plant. This purchase order will expire on December 31, 2010.
Pioneer Air Systems, Inc., the sole source provider of the heat exchangers has submitted prices for the heat exchangers. Inasmuch as Pioneer Air Systems, Inc. is the only source of supply for the heat exchangers, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Pioneer Air Systems, Inc. is not authorized to transact business in Illinois but has submitted a certificate of good standing from the State of Tennessee. The Maintenance and Operations Department has received approval from the Executive Director to move forward with the recommendation to award. The parts are manufactured in the United States.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Pioneer Air Systems, Inc., in an amount not to exceed $31,000.00.
Funds are available in Account 101-67000-623270.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010