TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 03-296-3M Installation of Central Boiler Facility at the Calumet Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount of $16,454.56, from an amount of $29,497,326.03, to an amount not to exceed $29,513,780.59, Account 401-50000-645650, Purchase Order 5000458
Body
Dear Sir:
On September 22, 2005, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 03-296-3M Installation of Central Boiler Facility at the Calumet Water Reclamation Plant (Calumet WRP), to IHC Construction Companies, LLC, in an amount not to exceed $25,844,400.00. The scheduled contract completion date was April 20, 2008.
As of August 13, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $3,652,926.03 from the original amount awarded of $25,844,400.00. The current contract value is $29,497,326.03. The prior approved change orders reflect a 14.13% increase to the original contract value.
The condenser drains for four cold rooms located in the Monitoring and Research Laboratory at the Calumet Water Reclamation Plant are presently routed across the floor to the floor drains. These drains are approximately in the center of the cold room, creating a tripping hazard and leading to ponding of water on the floor. Therefore, it is necessary to furnish and install new funnel drains below the vertical drop for the condenser drain piping in the four cold rooms and connect to the existing drain piping below the floor.
The contractor submitted a cost proposal (COR-406) in the amount of $16,454.56. The engineer reviewed this proposal, found it reasonable, and stated via file letter 841, that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change is due to circumstances that were not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 03-296-3M in an amount of $16,454.56 (0.06% of the current contract value), from an amount of $29,497,326.03, to an amount not to exceed $29,513,780.59.
Funds are available in Account 401-50000-645650.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010
Attachment