TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-715-12 (Re-Bid), Services to Perform Preventive Maintenance on Synchronous Motors at the North Branch Pumping Station, to L & S Electric, Inc., in an amount not to exceed $225,000.00, Account 101-67000-612600, Requisition 1301528
Body
Dear Sir:
On May 6, 2010, the Board of Commissioners passed an order directing the Director of Procurement and Materials Management to advertise for bids for Contract 10-715-11, Services to Perform Preventive Maintenance on Synchronous Motors at the North Branch Pumping Station.
In response to a public advertisement of June 2, 2010, a bid opening was held on June 22, 2010. No bids were received for this contract.
In response to a public re-advertisement of July 7, 2010, a bid opening was held on July 27, 2010. The bid tabulation for this contract is:
L & S ELECTRIC, INC. $184,000.00
DREISILKER ELECTRIC MOTORS, INC. $212,000.00
AMERICAN INDUSTRIAL MOTOR SERVICE, LLC $226,600.00
Two hundred ninety-five (295) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $225,000.00.
L & S Electric, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $225,000.00, placing the bid of $184,000.00, approximately 18 percent below the estimate.
The Revised Appendix D was not included in this contract due to the required use of technicians with specialized training on the original manufacturers’ equipment.
The Multi-Project Labor Agreement (MPLA) was not included in this contract on the re-advertisement.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-715-12 (Re-Bid) to L & S Electric, Inc., in an amount not to exceed $225,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditures, in the amount of $81,000.00, are available in Account 101-67000-612600. The estimated expenditure for 2011 is $144,000.00. Funds for the 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010