TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Flow-Technics, Inc., for Services to Rebuild Two ITT Flygt A-C Model 42-30 WSID TARP Pumps at the Calumet Water Reclamation Plant, in an amount not to exceed $255,000.00, Accounts 101-68000-612600, 623270, Requisition 1308459
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Flow-Technics, Inc., for services to rebuild two ITT Flygt A-C Model 42-30 WSID TARP Pumps at the Calumet Water Reclamation Plant. This purchase order will expire on December 31, 2011.
Flow-Technics, Inc., the sole source provider of the parts, has submitted prices for the parts and labor required. Inasmuch as Flow-Technics, Inc. is the only source of supply for the parts and labor required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Flow-Technics, Inc. is authorized to transact business in Illinois and has submitted a certificate of good standing from the State of Illinois. The parts are manufactured in the United States.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work involved. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Flow-Technics, Inc., in an amount not to exceed $255,000.00.
Funds for the 2010 expenditure, in the amount of $80,000.00, are available in Accounts 101-68000-612600, 623270. Funds for the 2011 expenditures, in the amount of $175,000.00, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010