TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 09-900-01, Dewater, Inspect, and Otherwise Recommission the Mainstream Pumping Station, to Jay Dee Contractors, Inc., in an amount of $70,136.71, from an amount of $1,000,000.00, to an amount not to exceed $929,863.29, Account 901-30000-667220, Purchase Order 5000982
Body
Dear Sir:
At the Board Meeting of March 5, 2009, the Board of Commissioners ratified, in accordance with Section 11.5 of the Purchasing Act, the Executive Director’s action declaring an operational emergency for services to dewater, inspect, and otherwise recommission the Mainstream Pumping Station, to Jay Dee Contractors, Inc., in an amount not to exceed $100,000.00. The contract terminated on March 31, 2010.
As of August 23, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $900,000.00 to the original amount awarded of $100,000.00. The current contract value is $1,000,000.00. The prior approved change orders reflect a 900% increase to the original contract value.
A decrease in contract value is being requested at this time because utilization of the services was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 09-900-01 in an amount of $70,136.71 (approximately 7.0% of the current contract value), from an amount of $1,000,000.00, to an amount not to exceed $929,863.29.
Funds will be restored in Account 901-30000-667220.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations,
MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010
Attachment