TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 10-665-11 Landscaping Maintenance at Various Service Areas, Groups A and B, to Christy Webber & Co., in an amount of $286,000.00, from an amount of $2,164,300.00, to an amount not to exceed $1,878,300.00, Account 101-69000-612420, Purchase Order 5001174
Body
Dear Sir:
On July 8, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-665-11, Landscaping Maintenance at Various Service Areas, Groups A, B, C, D, and H to Christy Webber & Company, in an amount not to exceed $2,164,300.00. The contract expires on April 30, 2013.
This contract has no prior change orders.
The Maintenance and Operations Department determined that a decrease to Contract 10-665-11 in 2010 and 2011 is necessary due to budgetary constraints in 2010 and 2011.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 10-665-11, Groups A and B, in an amount of $286,000.00 (13.2% of the current contract value), from an amount of $2,164,300.00, to an amount not to exceed $1,878,300.00.
Funds will be restored in Account 101-69000-612420.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010
Attachment