TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 2, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-780-11, Rehabilitation of Fine Bubble Diffuser Systems and Pumping Station Improvements in the North Service Area, Group A, to Lakes & Rivers Contracting, Inc., in an amount not to exceed $1,195,000.00, Account 401-50000-645750, Requisition 1255113
Body
Dear Sir:
On May 20, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-780-11, Rehabilitation of Fine Bubble Diffuser Systems and Pumping Station Improvements in the North Service Area.
In response to a public advertisement of June 2, 2010, a bid opening was held on July 27, 2010. The bid tabulation for this contract is:
GROUP A: DEVON AND WEBSTER IAS
PATH CONSTRUCTION COMPANY $1,082,456.00
LAKES & RIVERS CONTRACTING, INC. $1,195,000.00
MADISON CONSTRUCTION $1,511,824.00
KIEWIT WESTERN COMPANY $1,877,000.00
F. H. PASCHEN, SN NIELSEN & ASSOCIATES, LLC $1,938,000.00
GROUP B: WALTERS ROAD PUMPING STATION
PATH CONSTRUCTION COMPANY $151,886.00
KIEWIT WESTERN COMPANY $171,000.00
MADISON CONSTRUCTION $189,295.00
VEOLIA ES SPECIAL SERVICES, INC. $315,575.60
F. H. PASCHEN, SN NIELSEN & ASSOCIATES, LLC $422,000.00
One thousand one hundred thirty-six (1,136) companies were notified of this contract being advertised and thirty-two (32) companies requested specifications.
The low bid, submitted by Path Construction Company, failed to identify on the Utilization Plan, a dollar value or percentage of participation for each PCE stated on the Plan. The Exhibit B’s did not have a dollar value stated for each PCE. Therefore, Path Construction Company’s bid for both Groups A and B, is considered non-responsive and rejected in the public’s best interest, in accordance with the Revised Appendix D, Section 9(a)(ii)(b) and (c). The Director of Procurement and Materials Management has notified Path Construction Company of this action.
Lakes & Rivers Contracting, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for Group A of this contract was $1,650,000.00, placing the bid of $1,195,000.00, approximately 27.6 percent below the estimate.
Lakes & Rivers Contracting, Inc. is in compliance with the Revised Appendix D, as indicated on the attached report. The protected class utilization for this contract is 21 percent Minority Business Enterprise (MBE), 9 percent Women Business Enterprise (WBE), and the bidder offers MBE credits to satisfy the Small Business Enterprise (SBE) goal.
Lakes & Rivers Contracting, Inc. has executed the Multi-Project Labor Agreement (MPLA) certificate, as required. The construction trades that are anticipated to be used on this contract are: divers, bricklayers, pipefitters, hoisters, and laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-780-11, Group A, to Lakes & Rivers Contracting, Inc., in an amount not to exceed $1,195,000.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure in the amount of $597,500.00, are available in Account 401-50000-645750. The estimated expenditure for 2011 is $597,500.00. Funds for the 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Group B of this contract is under review and disposition will be rendered at a future date.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 2, 2010
Attachment