TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 06-218-3M (Re-Bid) Blower Nos. 9 & 10 and Air Main Installation at the Calumet Water Reclamation Plant, to Meccon Industrial, Inc., in an amount of $12,709.00, from an amount of $16,108,212.00, to an amount not to exceed $16,120,921.00, Accounts 101-50000-612650, 401-50000-645650, and 645750, Purchase Order 5001024
Body
Dear Sir:
On May 21, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-218-3M (Re-Bid) Blower Nos. 9 & 10 and Air Main Installation at the Calumet Water Reclamation Plant, to Meccon Industries, Inc., in an amount not to exceed $16,025,240.00. The scheduled contract completion date is December 20, 2011.
As of September 3, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $82,972.00 from the original amount awarded of $16,025,240.00. The current contract value is $16,108,212.00. The prior approved change orders reflect a 0.52% increase to the original contract value.
During the construction of the project, concrete floor beams in the blower building surrounding the lift slab opening were discovered to be in a deteriorated condition, due to their excessive exposure to chlorides from the salt trucks parked over the concrete slab during the winter. It was decided to repair these beams to prevent further deterioration and total failure of the concrete slab. The deteriorated condition was not noted during design because the new construction was not located in this area.
The contractor submitted a cost proposal (CCO-8) in the amount of $12,709.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 238, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-218-3M (Re-Bid) in an amount of $12,709.00 (0.08% of the current contract value) from an amount of $16,108,212.00 to an amount not to exceed $16,120,921.00.
Funds are available in Accounts 101-50000-612650, 401-50000-645650 and 645750.
Requested, Kenneth A. Kits, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 16, 2010
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