TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-626-11 Miscellaneous Repairs and/or Replacement of Doors in the Stickney Service Area, estimated cost $180,000.00, Account 101-69000-612680, Requisition 1309200.
Body
Dear Sir:
Contract documents and specifications have been prepared for Miscellaneous Repairs and/or Replacement of Doors in the Stickney Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide door and door frame repair services for maintenance purposes in the Stickney Service Area. The work consists of miscellaneous repair and/or replacement of existing doors, door frames, passage sets, hardware, and closers as needed.
The estimated cost for this contract is $180,000.00. The estimated 2010, 2011, 2012, and 2013 expenditures are $1,000.00, $75,000.00, $74,000.00, and $30,000.00, respectively.
The bid deposit for this contract is $9,000.00.
The contract specifications require that all work commence on December 13, 2010, or upon approval of the Contractor’s Bond, whichever occurs later, and as directed by the Engineer; and terminate by November 30, 2013, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages of up to $100.00 may be assessed for each calendar day that the contractor is in default of completing the work in the times specified.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the Miscellaneous Building Construction category for establishing PCE utilization goals. The PCE utilization goals for this contract are 10% Minority Business Enterprises (MBE), 5% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise October 13, 2010
Bid Opening November 9, 2010
Award December 2, 2010
Completion November 30, 2013
Funds are available in Account 101-69000-612680.
In view of the foregoing, it is recommended that the Director of Procurement and Materials
Management be authorized to advertise Contract 10-626-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 16, 2010