TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 10-625-11, Diving Services at Various Locations, to Veolia ES Special Services, Inc., in an amount of $12,000.00, from an amount of $95,000.00, to an amount not to exceed $107,000.00, Account 101-66000-612490, Purchase Order 5001109
Body
Dear Sir:
On January 7, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-625-11, Diving Services at Various Locations, to Veolia ES Special Services, Inc., in an amount not to exceed $95,000.00. The contract expires on December 31, 2011.
This contract has no prior change orders.
An increase in 2010 funds is being requested to fund an unanticipated need for emergency diving services that took place on Friday and Saturday August 6 and 7, 2010, to clear grit debris and rubbish from intake bays/screen channels 4, 5 and 7, at the Stickney Water Reclamation Plant. The increased funding will ensure that diving services will remain funded and available for the remainder of 2010 and all of 2011, for anticipated needs.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-625-11, in an amount of $12,000.00 (approximately 12.6% of the current contract value), from an amount of $95,000.00, to an amount not to exceed $107,000.00.
Funds are available in Account 101-66000-612490.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 16, 2010