TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order to Flow-Technics, Inc., to Furnish and Deliver Allis-Chalmers, ITT Goulds and Netzsch Replacement Pump Parts to the North Side, Egan, and Stickney Water Reclamation Plants, in an amount of $71,104.00, from an amount of $985,800.00 to an amount not to exceed $1,056,904.00. Accounts 101-67000-612600/623270/634650, Purchase Order 3061226
Body
Dear Sir:
On December 17, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Flow-Technics, Inc., to furnish and deliver Allis- Chalmers, ITT Goulds and Netzsch replacement pump parts to the North Side, Egan, and Stickney Water Reclamation Plants, in an amount not to exceed $1,125,800.00. The contract expires on December 31, 2011.
As of September 1, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $140,000.00 from the original amount awarded of $1,125,800.00. The current contract value is $985,800.00. The prior approved change orders reflect a 12.4% decrease to the original contract value.
An increase is being requested at this time to procure parts that are needed for Main Sewage Pumps
5 & 6 at the North Side Water Reclamation Plant, and to procure one ITT Goulds sump pump and additional parts for the Influent Pump Station at the Kirie Water Reclamation Plant.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $71,104.00 (7.2% of the current total contract value) from an amount of $985,800.00 to an amount not to exceed $1,056,904.00.
Funds are available in Accounts 101-67000-612600/623270/634650.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 16, 2010
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