TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 07-817-11, Services to Maintain Air Compressors and Air Dryers in the Calumet Water Reclamation Plant Area, to Independent Mechanical Industries, Inc., in an amount of $10,000.00, from an amount of $79,631.20, to an amount not to exceed $89,631.20, Account 101-68000-612650, Purchase Order 5000766
Body
Dear Sir:
On August 9, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-817-11, Services to Maintain Air Compressors and Air Dryers in the Calumet Water Reclamation Plant Area, to Independent Mechanical Industries, Inc., in an amount not to exceed $98,500.00. The contract expires on December 3, 2010.
As of August 27, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $18,868.80 from the original amount awarded of $98,500.00. The current contract value is $79,631.20. The prior approved change orders reflect a 19.16% decrease to the original contract value.
An increase in contract value is being requested at this time to ensure uninterrupted maintenance and repair services of air compressors and air dryers at the Calumet Water Reclamation Plant until the new replacement contract is awarded.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-817-11 in an amount of $10,000.00 (approximately 12.56% of the current contract value) from an amount of $79,631.20, to an amount not to exceed $89,631.20.
Funds are available in Account 101-68000-612650.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 16, 2010
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