TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 16, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-049-11, Furnish and Deliver Work Gloves to Various Locations, for a One (1) Year Period, Groups A and B to Fairmont Supply Company in an amount not to exceed $24,972.72 and Groups C and D to Saf-T-Gard International, Inc., in an amount not to exceed $51,453.60, Account 101-20000-623700
Body
Dear Sir:
On July 8, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-049-11 Furnish and Deliver Work Gloves to Various Locations for a One (1) Year Period, beginning approximately October 1, 2010 and ending September 30, 2011.
In response to a public advertisement of July 21, 2010, a bid opening was held on August 10, 2010. The bid tabulation for this contract is:
GROUP A: WOOL, COTTON & FLEECE
FAIRMONT SUPPLY CO. $15,933.60
ALLIED GLOVE CORP. *$17,280.00
SAFETY SUPPLY ILLINOIS $17,964.00
SAF-T-GARD INTERNATIONAL, INC. $19,915.20
HP PRODUCTS CORP. $63,756.00
GROUP B: NEOPRENE, RUBBER & VINYL COATED
FAIRMONT SUPPLY CO. $9,039.12
ALLIED GLOVE CORP. *$9,133.32
MAGID GLOVE & SAFETY MFG. CO. LLC *$9,564.84
SAFETY SUPPLY ILLINOIS $9,566.40
SAF-T-GARD INTERNATIONAL, INC. $10,750.80
VWR INTERNATIONAL, LLC $15,864.36
HP PRODUCTS CORP. $28,721.64
GROUP C: LEATHER
SAF-T-GARD INTERNATIONAL, INC. $31,356.00
SAFETY SUPPLY ILLINOIS $38,273.76
FAIRMONT SUPPLY CO. $38,783.52
MAGID GLOVE & SAFETY MFG. CO. LLC $41,152.32
APPLIED INDUSTRIAL TECHNOLOGIES, INC. *$44,131.68
HP PRODUCTS CORP. $47,852.64
GROUP D: RUBBER PALM
MAGID GLOVE & SAFETY MFG. CO. LLC $12,465.60
SAF-T-GARD INTERNATIONAL, INC. $20,097.60
SAFETY SUPPLY ILLINOIS $20,988.00
FAIRMONT SUPPLY CO. $21,242.40
APPLIED INDUSTRIAL TECHNOLOGIES, INC. $21,878.40
HP PRODUCTS CORP. $25,948.80
*corrected total
Three hundred eighty-three (383) companies were notified of the contract being advertised and forty-one (41) companies requested specifications.
The low bid submitted by Magid Glove & Safety Mfg. Co., for Group D, included gloves that did not have hook and loop velcro closures as required in the detailed specification. Therefore, the bid was considered non-responsive and was rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Magid Glove & Safety Mfg. Co., of this action.
Fairmont Supply Company, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $26,000.00, placing the total bid of $24,972.72 approximately 4 percent below the estimate.
Saf-T-Gard International, Inc., the lowest responsible bidder for Groups C and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C and D of this contract was $52,000.00, placing the total bid of $51,453.60 approximately 1.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-049-11, Groups A and B, to Fairmont Supply Company, in an amount not to exceed $24,972.72, and Groups C and D, to Saf-T-Gard International, Inc., in an amount not to exceed $51,453.6.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. The bid deposit in the amount of $850.00 for Group A and $2,800 for Groups C and D will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-20000-623700.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:jt
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 16, 2010