TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-838-11, Services to Rebuild Two Rotating Assemblies at the Calumet Water Reclamation Plant, to Reliable Pump Services, Inc., in an amount not to exceed $68,400.00, Account 101-68000-612600, Requisition 1297583
Body
Dear Sir:
On April 1, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-838-11, Services to Rebuild Two Rotating Assemblies at the Calumet Water Reclamation Plant.
In response to a public advertisement of July 21, 2010, a bid opening was held on August 10, 2010. The bid tabulation for this contract is:
RELIABLE PUMP SERVICES, INC. $68,400.00
MIDWEST SERVICE CENTER LLC $69,000.00
ITT WATER & WASTEWATER USA, INC. $69,000.00
ROTATING EQUIPMENT REPAIR, INC. $72,186.00
DREISILKER ELECTRIC MOTORS, INC. $74,750.00
PUMPING SOLUTIONS, INC. $74,900.00
AMERICAN PRECISION SERVICES, INC. $97,563.00
Three hundred fifty-four (354) companies were notified of the contract being advertised and twenty-two (22) companies requested specifications.
Reliable Pump Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $75,000.00, placing the bid of $68,400.00, approximately 8.8 percent below the cost estimate.
The Multi-Project Labor Agreement was included in this contract; however, the work under this contract will be performed at the bidder’s facility. Therefore, the MPLA does not apply as stated in the contract documents. Any disassembly or re-assembly will be done by District personnel.
The Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-838-11, to Reliable Pump Services, Inc., in an amount not to exceed $68,400.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 101-68000-612600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010