TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 10-652-11, Furnishing and Delivering Manhole Covers and Frames to the Stickney, Calumet and North Service Areas, to Neenah Foundry Company, in an amount not to exceed $44,867.00, Accounts 101-67000, 68000, 69000-623300, Requisitions 1301522, 1301509, and 1301552
Body
Dear Sir:
On June 3, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 10-652-11, Furnishing and Delivering Manhole Covers and Frames to the Stickney, Calumet and North Service Areas.
In response to a public advertisement of July 14, 2010, a bid opening was held on August 3, 2010. The bid tabulation for this contract is:
NEENAH FOUNDRY COMPANY $44,867.00
EAST JORDAN IRON WORKS, INC. $45,307.94
One hundred seventy-three (173) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Neenah Foundry Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $52,700.00, placing the bid of $44,867.00, approximately 14.9 percent below the estimate.
The Multi-Project Labor was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The revised Appendix D was not included in this contract because it is a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 10-652-11, to Neenah Foundry Company, in an amount not to exceed $44,867.00.
The bid deposit, in the amount of $2,600.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditure, in the amount of $17,195.00, are available in Accounts 101-67000, 68000, 69000-623300. The estimated expenditure for 2011 is $27,672.00. Funds for 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for this year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010