TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-914-11, Furnish and Deliver Mechanical Repair Parts to the Stickney Water Reclamation Plant, estimated cost $105,000.00, Account 101-69000-623270, Requisitions 1311428 and 1312037
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-914-11, Furnish and Deliver Mechanical Repair Parts to the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure mechanical repair parts on an as-needed basis over an approximately three-year period.
The estimated cost for this contract is $105,000.00. The estimated 2011, 2012 and 2013 expenditures are $35,000.00, $35,000.00 and $35,000.00, respectively.
The bid deposit for this contract is $5,200.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise November 17, 2010
Bid Opening December 7, 2010
Award January 6, 2011
Completion December 31, 2013
Funds are being requested in 2011, in Account 101-69000-623270, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent years, 2012 and 2013, are also contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-914-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010