TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order to Serpentix Conveyor Corporation, to Furnish and Deliver Replacement Parts to the North Side, Egan, Calumet and Stickney Water Reclamation Plants, in an amount of $19,500.00, from an amount of $89,900.00, to an amount not to exceed $109,400.00, Account 101-67000-623270, Purchase Order 3061196
Body
Dear Sir:
On December 17, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Serpentix Conveyor Corporation, to furnish and deliver Replacement Parts to the North Side, Egan, Calumet and Stickney Water Reclamation Plants, in an amount not to exceed $89,900.00. The contract expires on December 31, 2011.
This contract has no prior change orders.
An increase is being requested at this time to procure five Serpentix Helix Tracks to replace worn through curved sections of the Serpentix Conveyor at the Egan Water Reclamation Plant. The conveyor is used to transport centrifuged cake to the truck loading zone.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $19,500.00 (21.69% of the current total contract value), from an amount of $89,900.00, to an amount not to exceed $109,400.00.
Funds are available in Account 101-67000-623270.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010