TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-910-11 Maintain and Repair Boilers at the Stickney Water Reclamation Plant and Racine Avenue Pumping Station, estimated cost $540,000.00, Account 101-69000-612650, Requisition 1307599
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-910-11 Maintain and Repair Boilers at the Stickney Water Reclamation Plant and Racine Avenue Pumping Station, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide periodic cleaning, preventive maintenance and miscellaneous repairs of the boilers as needed for an approximately two-year period.
The estimated cost for this contract is $540,000.00. The estimated 2011 and 2012 expenditures are $270,000.00 and $270,000.00, respectively.
The bid deposit for this contract is $27,000.00.
The contract specifications require that periodic maintenance services be performed between February 1 and November 30 of each year and that any emergency repair work commence as soon as 24 hours after it is ordered by the Engineer. Liquidated damages are $250.00 for each calendar day and/or $200.00 per hour for each hour that the contractor is in default of the times specified above.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing PCE utilization goals. The PCE utilization goals, for this contract, are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise November 3, 2010
Bid Opening November 30, 2010
Award January 6, 2011
Completion December 31, 2012
Funds are being requested in 2011, in Account 101-69000-612650, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent year, 2012, are also contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-910-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010