TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-866-11, Security Services at Fulton County, Illinois, estimated cost $300,000.00, Account 101-68000-612490, Requisition 1306438
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 11-866-11, Security Services at Fulton County, Illinois, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure security services for the Prairie Plan Site at Fulton County, Illinois, for a two-year period. The services are required for the overall protection of the facility.
The estimated cost for this contract is $300,000.00. The estimated 2011 and 2012 expenditures are $150,000.00 and $150,000.00, respectively.
The bid deposit for this contract is $15,000.00.
The contract specifications require that all work commence approximately on January 21, 2011, or five (5) days after approval of the contractor’s bond, whichever occurs later, and terminate on December 31, 2012. Liquidated damages are five hundred dollars ($500.00) per day for each calendar day that the contractor fails to provide the required security services. Additional liquidated damages will be assessed, on a pro rata basis, for each occasion the contractor fails to provide a functional patrol vehicle during any shift, as required in the contract specifications.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will not be included in this contract because of the limited number of potential bidders.
The tentative schedule for this contract is as follows:
Advertise November 3, 2010
Bid Opening November 23, 2010
Award January 6, 2011
Completion December 31, 2012
Funds are being requested in 2011, in Account 101-68000-612490, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for the subsequent year, 2012, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-866-11.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010