TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order and amend the agreement for Contract 09-RFP-11, Provide SAP RPM Consulting and Configuration Services, with ProSoft Technology Group Inc., in an amount of $126,000.00, from an amount of $298,000.00, to an amount not to exceed $424,000.00, Accounts 101-27000-601170, 201-50000-601170 Purchase Order 3060018 (Deferred from September 16, 2010 Board Meeting) (As revised)
Body
Dear Sir:
On September 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 09-RFP-11, Provide SAP RPM Consulting and Configuration Services with ProSoft Technology Group Inc., in an amount not to exceed $298,000.00. The contract period was extended from April 30, 2010 to December 31, 2010 by the Director of Information Technology.
This Purchase Order has no prior change orders.
To maximize the business value to be gained from implementation of Resource and Portfolio Management (RPM), additional enhancements are required. For one, the integration with Engineering’s Constructware and SAP ERP Central Component 6.0 will increase the transparency of our capital improvement program and facilitate more accurate cash flow forecasting by the Treasurer. This transparency will include greater visibility. Second, the implementation of Business Objects and the training on the use of the business intelligence toolset, Business Objects, will provide information to make a better decision.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of $126,000.00 (42% of the current contract value), from an amount of $298,000.00, to an amount not to exceed $424,000.00.
Funds are available in Accounts 101-27000-601170, 201-50000-601170.
Requested, Keith D. Smith, Director of Information Technology; Kenneth Kits, Director of Engineering, KDS:EJ:DV:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010