TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 07-664-11, Landscape Maintenance in the Calumet Water Reclamation Plant Area, to Allied Landscaping Corp., in an amount of $40,084.47, from an amount of $992,000.00, to an amount not to exceed $951,915.53, Account 101-68000-612420, Purchase Order 5000750
Body
Dear Sir:
On July 12, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-664-11, Landscape Maintenance in the Calumet Water Reclamation Plant Area, to Allied Landscaping Corporation, in an amount not to exceed $992,000.00. The contract expired on June 30, 2010.
This contract has no prior change orders.
A decrease in 2010 funds is being requested at this time because the utilization of the contract was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 07-664-11 in an amount of $40,084.47 (4.04% of the current total contract value), from an amount of $992,000.00, to an amount not to exceed $951,915.53.
Funds will be restored in Account 101-68000-612420.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TRS/JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010