TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 7, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 10-987-11 Railroad Track Maintenance and Upgrading in the Stickney Service Area, to Swanson Contracting Co., Inc., in an amount of $184,000.00, from an amount of $370,000.00, to an amount not to exceed $554,000.00, Account 101-69000-612670, Purchase Order 5001121
Body
Dear Sir:
On April 1, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 10-987-11 Railroad Track Maintenance and Upgrading in the Stickney Service Area to Swanson Contracting Co., Inc., in an amount not to exceed $370,000.00. The contract expires on December 31, 2011.
This contract has no prior change orders.
An increase to the contract is being requested at this time to provide railroad track upgrades which are needed to directly haul centrifuge cake to the HASMA cells in 2011.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 10-987-11 in an amount of $184,000.00 (49.7% of the current contract value), from an amount of $370,000.00, to an amount not to exceed $554,000.00.
Funds are available in Account 101-69000-612670.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations, MPS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 7, 2010